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What is feedback and how to give it correctly?

Rating Captain
22/09/2023 | 1 min read
What is feedback and how to give it correctly?

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    Feedback is extremely important both in professional and personal life. What exactly is feedback? What are the rules for giving positive and negative feedback? How to provide constructive feedback? We will discuss all of this and more in this article.


    Definition of feedback


    Feedback is the feedback and process of providing evaluation that allows you to learn about the opinion of a specific person, team, or organization's actions, behaviors, or results. It is a tool for improving work and developing skills. Feedback can be positive when we appreciate good actions, or negative when we need to point out areas for improvement.

    Why giving feedback is extremely important?


    Feedback plays a crucial role in many aspects of life, including the workplace. Here are a few reasons why it is worth giving and receiving feedback:


    Personal and professional development


    Thanks to feedback, we can learn what we are good at and in which areas we need improvement. Constructive criticism allows us to constantly develop and improve.


    Building relationships


    By giving feedback, we show that we are interested in other people and want them to grow. This builds positive relationships in the workplace and beyond.


    Best practices for giving feedback


    Positive feedback


    Positive feedback is a tool that motivates and builds self-confidence. Here are a few principles for giving positive feedback, among others:


    • Be specific: Wskazuj about what was done well. The more detailed your response, the more valuable it will be for the potential recipient.


    • Communicate directly: staraj to the person who needs the feedback. Avoid going through third parties.


    • Add a few kind words: Słowa of recognition and appreciation to add value to the feedback. Don't forget about them.

    positive review

    Negative feedback


    Negative feedback, although more difficult to deliver, is equally important. Here are a few principles for giving negative feedback:



    • Be specific: Wskaż about the specific areas that need improvement. Avoid generalizations.


    • Act in a timely manner: Nie and do not postpone giving information feedback. The sooner you deliver the message, the better.


    • Offer solutions: Jeśli possible, suggest specific steps that can be taken to improve.


    • Avoid personal criticism: Skupiaj on actions and results, not on personality.



    Sandwich method


    The sandwich method is based on the idea that negative feedback is sandwiched between two layers of positive feedback, similar to how sandwich ingredients are placed between two slices of bread. Here's how it works:



    • First layer (positive): Rozpocznij starts with positive feedback or appreciation for the achievements or good actions of the person receiving it. This is the initial "bread" layer that aims to create a positive mood.


    • Second layer (negative): Następnie delivers negative feedback or criticism, referring to specific areas that need improvement or mistakes that have been made. This is the "filling" part of the sandwich that contains the more difficult information.


    • Third layer (positive): Na ends by emphasizing the positive aspects and development opportunities for the person receiving the feedback. This is the final layer of the sandwich that aims to uplift spirits and motivate.


    The sandwich method can be applied, for example, when a manager gives negative feedback to their subordinate about their work. The boss can start by praising their employee for their achievements, then move on to criticism or negative feedback in specific areas. At the end of the conversation, they can reiterate that the employee has the potential to develop and achieve better results.


    positive feedback

    Example of positive feedback


    To an employee who has done an excellent job on a task, you can say using a specific example:


    "Your work on this project was amazing. We are impressed by your creativity and dedication. Thanks to you, we have achieved great results."



    Example of negative feedback


    If an employee has made a mistake, you can say:


    "We noticed that there were some shortcomings in your work on the project. It is important for you to focus on these aspects and improve the quality of your work."

    feedback marketing

    How to give feedback in the workplace?


    Here are a few tips for giving feedback in the workplace:



    • Be objective: Oceniaj the work, not the person.


    • Listen: Daj the employee the opportunity to respond and ask questions.


    • Be flexible: Rozważ employee's suggestions for improving the situation.


    • Control your emotions: Emotions are a poor advisor. Try to approach the situation calmly.




    Feedback is an extremely important tool in both professional and personal life. By giving it in a constructive and etiquette-compliant manner, we can contribute to the development of both ourselves and others. Remember that feedback is not only feedback but also an instrument for building positive relationships.



    Rating Captain

    If you need an application for collecting and managing reviews, the Rating Captain app can help. It is an effective tool for supporting businesses in obtaining and managing reviews. With the Rating Captain app, sending even hundreds of invitations will take less than 10 minutes.


    Thanks to this app, when purchasing a product or service, customers will be able to easily and conveniently share their impressions of the quality of your services, which will increase your company's awareness among customers on the Internet.

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